Permissions

A permission is an excuse made by the employee for a predefined number of hours to leave the office during a working day to carry on some personal errands.

A permission can be compensated or not, depending on the company’s policy. Compensated permissions mean that the employee must spend the same amount of hours he took during permissions working.

Permission Workflow

1.Employee
The employee sends a permission request to his direct head to be approved. Once the permission is sent, the employee’s direct head is notified.
2.Direct Head
The direct head will receive an email and a system notification, then he has the right to either accept or reject the permission.

In case of permission acceptance

The employee will be notified and his calendar will be adjusted accordingly, whether it was at the beginning, the middle or at the end of the employee’s shift.

In case of permission rejection

The employee will be notified. If the employee didn’t arrive to work despite the rejection, he will be subjected to the assigned penalty by the company’s policy. If the direct head ignored the permission, it will be considered as “Obsolete”; as if it never happened.

Top Taps

It is a list of the permissions that actually took place for a specific employee.

Shift Requests_Permissions Tab

Hint: You can filter by “Month” and “Year”.

It is a list of permission requests sent by the employee, whether they are accepted or not.

Shift Requests_Requests Tab
  • Permission: The permission code and the date on which the request was sent.
  • Duration: The time in which the permission took place (From – To).
  • Actions: The date and time of sending the request and replying reply on it (whether by acceptance or rejection).

Hint: You can filter by “Request Status”.

Statuses are determined by different colours

  • Yellow: Pending
  • Orange: Obsolete
 
  • Cyan: Accepted
  • Red: Rejected
  • Grey: Cancelled
Statuses
Hint: “Obsolete” means that the request was neither accepted nor rejected (i.e Expired).

Widgets

Monthly Hours: This panel shows the number of hours allowed for the employee to have as a permission per month.
Permissions_Monthly_Hours_Panel

This Payroll Cycle: This panel shows the number of permissions, hours consumed and remaining hours for the employee in the current month. 
Permissions_This_Payroll_Cycle_Panel

Last Payroll Cycle: This panel shows the number of permissions and consumed hours for the employee in the previous month.
Permissions_Last_Payroll_Cycle_Panel

Top Buttons

Permissions_Attendance_Report_Tab Takes you to the employee’s attendance report.

To Add Permission

  1. Click on “+ Permission” tab.
  2. A dialog box will appear.
  3. Fill in the required data.
Shift Requests_Add Permission ButtonShift Requests_Add Permission Box
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